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Clint Independent School District

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Hardware Acquisition Standards

(Updated Sept 1, 2023)

Department of Technology and Information Services - Hardware Acquisition Standards

Hardware standardization is necessary for high-quality support, compatibility, ecosystem integration and improved cost-effectiveness. The increased use of technological devices and peripherals has made it impossible to properly support an infinite variety of devices; printers, servers and other technology.

Some Benefits of Standardization include:

  • Improving the district's ability to negotiate volume pricing and competitive evaluations.
  • Decreased acquisition processing costs, improved forecasting and availability of devices from the supply chain.
  • Decreased implementation, support, and training costs.
  • Supporting fewer chipsets, architectures, and hardware systems improves the district's ability to share data and applications, and increases support for end-users.
  • A strong implementation of standards results in lower total costs and support costs per user and device.
  • Reduced cybersecurity risks, enhanced security

Campus and Department Refresh Recommendations

The Dept. of TIS recommends a four-year refresh cycle of devices to keep technology up to date. A device that has been in use for a period of at least four years should be replaced with newer technology. To keep up with changing technologies, it is recommended that each campus/department refreshes twenty-five percent of its oldest devices annually. Old hardware needs to be decommissioned. Technology assets that no longer support manufacturer's firmware, bios, operating or other system updates should be replaced immediately.

For purposes of asset management and inventory control, computers that reach the four-year milestone may be considered obsolete. Such equipment may no longer be considered a supported device, and repairs may not be economically feasible. The Dept. of TIS recognizes that though a product may be considered obsolete, there are situations where the device continues to be a viable instructional or administrative solution. All technology devices sent to salvage are reviewed by the Dept. of TIS to determine if the assets may have useful life remaining by repurposing to another campus/department or project.

HARDWARE STANDARDS

Staff Desktops or Laptops (Windows Devices)

  • Dell preferred: (OptiPlex 7010 Micro Form Factor Desktops) / (Latitude 3340 2-in-1 and 5540 model laptops) 
  • Processor (CPU):  Intel i5 or greater
  • Memory (RAM): 16GB or greater (desktops) / 16GB or greater (laptops)
  • Hard Drive: 256 GB SSD or greater (greater may include hybrid drives) (desktops) / 256 SSD or greater (greater may include hybrid drives) (laptops)
  • Screen Size: 24" or greater, HDMI & Display Port input (desktops setups) / 13" (laptops)
  • Graphics Card: Integrated, dedicated GPU is permitted - user request 
  • Wifi: 802.11 AC or 802.11 AX
  • Warranty: 3 years Pro Support (Including Accidental Handling laptops) or longer time frame

Lab/Makespace Desktops or Staff Laptops (Mac Devices - For specialized applications, initiatives, or CTE courses only) 

  • System on a Chip (SoC):  Apple M1 or greater
    • 8-Core CPU, 7-Core GPU, 16GB Unified Memory (or greater)
  • Memory (RAM): 16GB or greater
  • Hard Drive: 1TB SSD or greater
  • Screen Size: 24" or greater (iMacs) / 13" (Macbooks)
  • Wifi: 802.11 AC or 802.11 AX
  • Warranty: 3 years Apple Care or longer

Student Devices (Chrome OS Chromebooks) [Windows devices for approved CTE students or CECA students - Contact Instructional Technology for current standards]

  • Dell preferred: 3110 2-in-1 Chromebooks
  • Processor (CPU):  Intel or AMD processor
  • Memory (RAM): 4GB or greater  
  • Hard Drive: 32GB SSD or greater
  • Screen Size: 11" with Touch
  • Graphics Card: Integrated
  • Camera and Microphone included
  • 3.5 mm output jack included
  • Wifi: 802.11 AC or 802.11 AX
  • Auto Update Expiration (AUE) Must be at least 4 years from the date of purchase
  • Warranty: 3 years Pro Support including Accidental Handling or longer time frame

Tablets / iPads

  • Contact TAC for current standards

Printers

Note: Inkjet printers, Tank printers, Instant Ink, or printers that require an HP+ account are not approved for purchase.

Black and White Printers

  • Approval on case by case basis - All staff have access to Canon Workforce Printers

Color Printers

  • HP Color LaserJet Pro 4201dn (35 ppm, 50K page monthly volume)
    • HP 210X High Yield Black Original LaserJet Toner
    • HP 210X High Yield Cyan Original LaserJet Toner
    • HP 210X High Yield Yellow Original LaserJet Toner
    • HP 210X High Yield Magenta Original LaserJet Toner
  • HP 3 Year Next Business Day Advanced Exchange Service for Color LaserJet Pro 420X

Color Multifunction Printers

  • HP Color LaserJet MFP M301fdn (35 ppm, 50K page monthly volume)
    • HP 210X High Yield Black Original LaserJet Toner
    • HP 210X High Yield Cyan Original LaserJet Toner
    • HP 210X High Yield Yellow Original LaserJet Toner
    • HP 210X High Yield Magenta Original LaserJet Toner
  • HP 3 Year Next Business Day Advanced Exchange Service for Color LaserJet Pro MFP 430X

High Volume High Capacity Multifunction Color Printers (no fax)

  • HP Color LaserJet Pro MFP 5800dn (45ppm, 80K page volume monthly)
    • HP 213X High Yield Black Original LaserJet Toner
    • HP 213X High Yield Cyan Original LaserJet Toner
    • HP 213X High Yield Yellow Original LaserJet Toner
    • HP 213X High Yield Magenta Original LaserJet Toner
    • If your budget permits, Extra High Yield Toner Cartridges are available.
  • HP 3 Year Next Day with DMR Service for Color LaserJet Enterprise MFP 580X
  • Optional: HP Color Laser Jet 550 Sheet Media Tray

Poster Printers (36")

  • HP DesignJet T630 Large Format Wirless Plotter Printer 36"
    • HP 712 Cyan DesignJet Ink Cartridge 3-Pack, 3ED77A
    • HP 712 Yellow DesignJet Ink Cartridge 3-Pack, 3ED79A
    • HP 712 Magenta DesignJet Ink Cartridge 3-Pack, 3ED78A
    • HP 712 80ml Black DesignJet Ink Cartridge, 3ED71A
  • HP 3 Year Next Business Day DesignJet T630 36" Hardware Support

3D Printers

  • Elementary & Middle Schools
    • MakerBot Sketch Kit Classroom Setup (2 x Sketch 3D Printers)
    • MakerBot Sketch Large 3D Printer
    • MakerBot Sketch Large kit Classroom Setup (2 x Sketch Large 3D Printers)
    • Makercare Preferred for Makerbot Sketch 3 Year Warranty
  • For High Schools & Early College the model below are recommended, but the above models are also available.
    • MakerBot Method X 3D Printer
    • MakerCare Preferred for Makerbot Method X 3 Year Warranty

ILEARN Classrooms and other Teaching and Learning Spaces

  • Custom EZ Room
    • Custom Ceiling Mounted Smart Receiver
    • Ceiling Mounted Speakers
    • Wall Touch Control Panel
    • Microphones
      • Teacher Pendant Mic
      • Student pass-around Mic
      • Microphone Charging Cradle dock
  • 65" Interactive Display
  • Micro Form Factor PC (same standard as above)
  • Wireless mini keyboard/mouse combo
  • Webcam

Document Cameras

  • Elmo TT-12W
  • 15" HDMI cable
  • 5 -Year manufacturer warranty

To obtain Quotes for New Technology Devices

Instructions to complete the Technology Request form on Incident IQ can be found on the link below.

Technical Assistance Center - Technology Quote Request via Incident IQ

For Questions, Contact the Technical Assistance Center

To Send Devices to Salvage

Contact the Inventory Management Team