Records Requests

Records Requests

• Student records should be transferred via the Texas Records Exchange (TREx) if within the state of Texas 
• Below is the minimum set of information that must be transferred when a student moves within Texas (by law, must be transferred within 10 days of request): 
•   SSN or State-Approved alternate ID last reported through PEIMS 
•   Current SSN or State ID, if different from above 
•   Local student ID number, if applicable 
•   Campus name and phone number 
•   First, Middle, and Last Name with Generation Code 
•   Sex, ethnicity and date of birth 
•   Current grade level 
•   Immunization records 
•   Home Language Survey, HLS 
•   ESL/LEP Documents (Parent consent, Denial, exit forms, etc.) 
•   GT Parental approval for services 
•   State assessment instrument results 
•   Early Reader Indicator Code (elementary level) 

Students Enrolling with Special Population Participation 

•  Special Education information for new students- Identifies students who have received special  

education services from prior school district. Completed forms must be forwarded to campus  

Diagnostician for processing 

•  Notify administrator overseeing Special Education, Diagnostician, student’s counselor and Mary  

Gomez in SPED Dept. of students who enroll and indicate participation in SPED 

•  Notify LPAC Clerk and administrator overseeing LEP when a new or returning 

student indicates participation in LEP and/or has a qualifying response on HLS